Executive Assistant and Operations Coordinator – ITPI

About Us:

The Israel Tech Policy Institute (ITPI) is a non-profit organization that serves as a catalyst for tech policy leadership and scholarship, advancing principled practices in support of emerging technologies. We are an affiliate of the Future of Privacy Forum. Our projects include digital health data research, AI ethics, connected cars, algorithmic decision making in social services, internet content integrity and other research areas.

ITPI is seeking an Executive Assistant and Operations Coordinator for administrative and logistical support.

Duties and Responsibilities:

  • Keep Managing Director’s calendar, tracking meetings and activities, scheduling conferences and providing daily support
  • Making travel arrangements
  • Supporting the Project and program Manager in performing duties
  • Assist in preparing and distributing event materials, including tent cards, signs, name tags, flyers
  • Assist with managing ITPI event planning accounts, including Eventbrite and MailChimp
  • Assist with promotion of office events and receptions
  • Assist with onsite event execution
  • Assist with vendor communication
  • Screening visitors
  • Perform basic bookkeeping tasks
  • Complete other duties as assigned

Qualifications and Experience:

  • Native English speaker
  • Superior organizational skills and a high level of attention to detail
  • Proficiency in Microsoft Word, Excel, and PowerPoint
  • Experience with WordPress, Salesforce, Mail Chimp, and Eventbrite (preferred)
  • Ability to multi-task under pressure with competing priorities
  • Strong oral and written communication skills to effectively present varied information and respond to specific questions
  • Strong interpersonal skills to effectively interact with senior executives and government officials
  • Ability to work both independently and as part of a team
  • Positive attitude

Job Specifics:

  • 40 hours a week
  • Consultancy contract
  • Office at Rothschild Blvd. in Tel Aviv, Israel

Application Materials:

Please submit one PDF of a cover letter and resume by email to [email protected].